Effective Date: April 26, 2026
Tamang Society of Canada (“TSC”, “we”, “us”, or “our”) is a federally incorporated non-profit organization (Corp. No. 1138377-9) based in Ontario, Canada. We are committed to protecting the privacy of our members, website visitors, and event participants in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws.
1. Information We Collect
We collect personal information only for clearly identified purposes. The types of information we may collect include:
- Full name, email address, phone number, and date of birth
- Mailing address (street, city, province, postal code)
- Membership type and application date
- Profile photograph uploaded during membership registration
- Payment information (processed securely by a third-party payment provider; we do not store full card details)
- Website usage data collected via cookies and analytics tools
- IP address, browser type, and device information for security purposes
2. Why We Collect This Information
We collect personal information for the following purposes:
- Processing and managing membership applications and renewals
- Generating official membership certificates
- Communicating about events, programs, and society news
- Processing membership fees and donations
- Maintaining accurate membership records as required by our governing legislation
- Improving our website and services through analytics
- Protecting the security and integrity of our systems
3. Legal Basis and Consent
By submitting a membership application or using our website, you consent to the collection, use, and disclosure of your personal information as described in this policy. You may withdraw consent at any time by contacting us, subject to legal and contractual restrictions. Withdrawal of consent may affect our ability to provide membership services to you.
4. How We Store and Protect Your Information
Your personal information is stored in a secure database on servers hosted in Canada. We use appropriate administrative, technical, and physical safeguards to protect your information against unauthorized access, loss, or misuse, including:
- SSL/TLS encryption for all data transmitted through our website
- Role-based access controls limiting who can view member data
- Regular security reviews and software updates
5. Sharing of Personal Information
We do not sell, rent, or trade your personal information. We may share it only in the following circumstances:
- With payment processors (such as Stripe) to complete membership fee transactions
- With service providers who assist us in operating our website and delivering services, under strict confidentiality agreements
- When required by law, court order, or a government authority
- With your explicit consent
6. Cookies and Analytics
Our website uses cookies to enhance your browsing experience and to collect anonymized analytics data via Google Analytics. Cookies are small text files stored on your device. You may disable cookies through your browser settings; however, this may affect some website functionality. By continuing to use our website, you consent to our use of cookies as described here.
7. Electronic Communications (CASL)
In compliance with Canada’s Anti-Spam Legislation (CASL), we will only send commercial electronic messages to you with your express or implied consent. Every marketing or promotional email we send includes an unsubscribe mechanism. Transactional emails related to your membership (application confirmation, approval notices, payment receipts) are exempt from CASL’s consent requirements.
8. Your Rights Under PIPEDA
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate or incomplete information
- Withdraw consent for certain uses of your information
- File a complaint with the Office of the Privacy Commissioner of Canada (OPC) if you believe your privacy rights have been violated
To exercise any of these rights, please contact us using the details in Section 10.
9. Retention of Information
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Membership records are retained for a minimum of seven (7) years following the end of a membership as required under the Canada Not-for-profit Corporations Act. Upon request, we will securely destroy or anonymize personal information that is no longer required.
10. Contact Our Privacy Officer
For privacy-related inquiries, access requests, or complaints, please contact:
Privacy Officer
Tamang Society of Canada
Brampton, Ontario, Canada
info@tamangsocietycanada.org
We will respond to your request within 30 days as required by PIPEDA.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The effective date at the top of this page will be updated accordingly. We encourage you to review this policy periodically. Continued use of our website or membership services following any changes constitutes acceptance of the updated policy.